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Free No-Show Cost Calculator

Find out how much money you're losing to no-shows and cancellations, and how much you could recover with automated reminders.

5200
10€200€
5%40%

Embed this tool on your website

The CitaFlow link sits outside the iframe, in your page HTML. You can delete that line if you do not want it.

<iframe id="citaflow-tool-embed-noshow" src="https://citaflow.com/en/embed/no-show-calculator" title="No-show calculator" loading="lazy" allow="clipboard-write" style="width:100%;height:720px;border:0;border-radius:12px;"></iframe>
<p style="font:12px system-ui,sans-serif;color:#64748b;text-align:right;">Free tool by <a href="https://citaflow.com/en/tools/no-show-calculator?utm_source=tool-embed&utm_medium=powered-by" rel="noopener">CitaFlow</a></p>
<script>(function(){window.addEventListener("message",function(e){if(e.origin!=="https://citaflow.com"||!e.data||e.data.source!=="citaflow-tool"||e.data.type!=="resize")return;var h=Number(e.data.height);if(!(h>=200&&h<=4000))return;var f=document.getElementById("citaflow-tool-embed-noshow");if(f)f.style.height=Math.round(h)+"px";});})();</script>

Recover your no-show losses

CitaFlow sends automatic reminders via WhatsApp, SMS, and email before each appointment, with one-tap confirmation.

Try CitaFlow free

7 days free · No credit card required

Frequently Asked Questions

What is a no-show?

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A no-show occurs when a client has a booked appointment but fails to attend without canceling or giving advance notice. It's one of the biggest challenges for appointment-based businesses, as the time slot goes unused without the opportunity to serve another client.

What is the average no-show rate?

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It depends on the type of business, how far ahead people book and whether they get a reminder, so there is no single figure that applies to everyone. The useful number is your own: count last month's no-shows and enter them in the calculator.

How much do automated reminders reduce no-shows?

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It depends on the business, the channel and when the reminder lands. The calculator uses an indicative estimate, not a guaranteed result: what you do control is sending the reminder at the right time (24h and 1h before) and letting clients confirm or cancel in one tap.

How can I reduce no-shows in my business?

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The most effective strategies include:

  • Sending automated reminders via WhatsApp/SMS
  • Allowing one-click confirmation
  • Establishing a clear cancellation policy
  • Offering easy online rescheduling
  • Maintaining waitlists to fill gaps

How accurate is this calculator?

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The calculator uses the data you input (appointments/week, average price, and no-show rate) to estimate losses. The figures are indicative and based on weekly averages extrapolated to monthly and yearly. The 70% recovery figure is based on real industry studies.

How can I automate reminders?

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With CitaFlow, you can automate reminder delivery via WhatsApp, SMS, and email. Clients receive automatic notifications before each appointment and can confirm or cancel with a single click, without you having to do anything.

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